📝 Welcome template: update text

* Add links to 'My Dashboard' and preservation formats (new config item)
* Reword/fix sentences

invenio_theme_tuw/config.py

 # -*- coding: utf-8 -*-
 #
-# Copyright (C) 2020-2023 TU Wien.
+# Copyright (C) 2020-2025 TU Wien.
 #
 # Invenio-Theme-TUW is free software; you can redistribute it and/or modify
 # it under the terms of the MIT License; see LICENSE file for more details.
@@ -43,6 +43,9 @@ THEME_TUW_DEPOSIT_PERMISSION_ERROR_PARAGRAPH = None
 THEME_TUW_FAQ_URL = "https://www.tuwien.at/en/research/rti-support/research-data/rdm-infos-tips/preserving-and-publishing/tu-data-repository-faqs"  # noqa
 """The URL to the FAQ page to be displayed."""
 
+THEME_TUW_FILE_FORMATS_URL = "https://www.tuwien.at/en/research/rti-support/research-data/rdm-infos-tips/preserving-and-publishing/file-formats"  # noqa
+"""The URL to the recommended files format page to be displayed."""
+
 THEME_TUW_CONTACT_UPLOADER_ENABLED = True
 """Feature flag for enabling/disabling the "contact uploader" feature."""
 

invenio_theme_tuw/theme/templates/semantic-ui/invenio_theme_tuw/users_welcome.html

@@ -40,6 +40,7 @@ Thanks for your request, I've just granted you permission to create new record d
 Due to the requirements of the Core Trust Seal that we are pursuing, we will need to review new records briefly before publication.
 So if you encounter an error after clicking the "publish" button on the deposit page, that's expected.
 Please drop us an e-mail with the record's ID (e.g. its URL), and we'll check and publish it for you.
+You can always track the status of your records in "My Dashboard": https://researchdata.tuwien.ac.at/me/uploads
 
 
 Please consider that publishing a record means that the set of files uploaded to that record cannot be modified anymore.
@@ -48,9 +49,10 @@ Changing the metadata of a record will always be possible for the record's owner
 
 However, in case the files need to be changed after the publication of the dataset (e.g. because a mistake was found in the files), you can always create a "new version" of the record.
 This new version will be a new record on its own (with a separate DOI), linked with the previous version(s) of the record in the system.
+To ensure that your files are preserved and accessible in the long term, we strongly recommend consulting our guide on file formats: {{ config.THEME_TUW_FILE_FORMATS_URL }}
 
 
-Speaking of keeping the datasets well-curated and up-to-date, we recognize that every journey will end eventually – including university affiliations.
+Speaking of keeping the datasets well-curated and up-to-date, we recognize that every journey, including university affiliations, will eventually end.
 This is relevant because, due to the nature of our system, access to it is strongly linked with university accounts.
 So even though we certainly hope the need will not arise too soon, it is still a good idea to think of succession plans eventually.
 As such, we would like to ask you if you are comfortable with granting us (i.e. the team at the Center for Research Data Management) permission to maintain and curate the metadata of your records in the future.
@@ -78,6 +80,7 @@ Dear {{ user_name }},
 Thanks for your request, I've just granted you permission to create new record drafts and upload files!
 Please note that we reserve the right to manually check records before they can be published.
 So if you encounter an error after clicking the "publish" button on the deposit page, that's expected – please drop us an e-mail with the record's ID (e.g. its URL), and we'll check and publish it for you.
+You can always track the status of your records in "My Dashboard": https://researchdata.tuwien.ac.at/me/uploads.
 
 
 Please consider that publishing a record means that the set of files uploaded to that record cannot be modified anymore.
@@ -86,9 +89,10 @@ Changing the metadata of a record will always be possible for the record's owner
 
 However, in case the files need to be changed after the publication of the dataset (e.g. because a mistake was found in the files), you can always create a "new version" of the record.
 This new version will be a new record on its own (with a separate DOI), which will be linked with the previous version(s) of the record in the system.
+To ensure that your files are preserved and accessible in the long term, we strongly recommend consulting our guide on file formats: {{ config.THEME_TUW_FILE_FORMATS_URL }}
 
 
-Speaking of keeping the datasets well-curated and up-to-date, we recognize that every journey end eventually – including university affiliations, especially as a student.
+Speaking of keeping the datasets well-curated and up-to-date, we recognize that every journey will eventually end  – including university affiliations, especially as a student.
 This is relevant because, due to the nature of our system, access to it is strongly linked with university accounts.
 As such, we would like to ask you if you are comfortable with granting us (i.e. the team at the Center for Research Data Management) permission to maintain and curate the metadata of your records in the future.
 Consent can be indicated directly in the system in the account settings: https://researchdata.tuwien.ac.at/account/settings/curation/